AI prompts for HR are a fascinating area that is already proving to reduce wasted time, eliminate unnecessary tasks, and significantly improve the employee experience.
Essentially, everything runs through a large language model (LLM), which helps you optimize job descriptions, screen candidates, craft dynamic onboarding plans, and develop targeted employee engagement strategies. But like any new technology, the better you understand how to use the tool, the greater the outcomes you’ll achieve.
In this article, we’re going to explore 12 game-changing AI prompts that are a major competitive advantage for HR professionals. So, when you’re doing your HR automation software comparison, these are the functions you should be looking to achieve.
What is an AI prompt for HR?
An AI prompt is a specific instruction or request given to an AI tool like ChatGPT to achieve a certain goal. Written in natural language rather than complex code, AI prompts have brought complex automations to the masses, resulting in productivity increases.
AI prompts for HR help to automate and enhance tasks like generating job descriptions, screening candidates, creating interview questions, designing employee surveys, and drafting HR policies. With accurate, detailed prompts, HR teams can produce content more quickly, make more data-driven decisions, and streamline human resources workflows.
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1. Optimize job descriptions
Job descriptions can be seriously stressful for a human resources team. If you don’t hit the mark just right, you run the risk of attracting the wrong profiles for the role and wasting time and money on high turnover.
The right AI prompts for HR tasks generate a job description that covers all the requirements you need. Generative language tools
will not only provide the content but also follow your instructions regarding the tone of voice. This means you can effortlessly use neutral language to emphasize inclusivity and diversity, and therefore cast your net into a wider talent pool.
However, to find the right person for your job, they first have to find your ad. Adapting ChatGPT prompts for HR tasks and asking them to scan existing job postings, suggest improvements, and recommend keywords will benefit search engine optimization (SEO) and rank you higher on job boards.
Example of AI Prompt:
"Generate a job description for a [specific position] that emphasizes inclusivity and diversity, while incorporating relevant keywords for better visibility on job boards."
2. Screen candidates with AI-powered analysis
One of the most impactful HR technology trends of recent times has been automated candidate screening, which drastically reduces the time-to-hire while freeing up your team to focus on leading candidates. What would take an HR professional potentially weeks can now be done in less than a minute — screening a whole heap of resumes to identify the right qualifications, experience, and keywords for the role in question.
In AI prompts for HR, you can load the job description and simply ask your language model “Please scan these documents and create a shortlist of the 10 candidates that best fit the job description.” In the time it takes to make a cup of instant coffee, you’ll have a list of the candidates who check all the boxes you need for your organization.
Using ChatGPT prompts for HR tasks has another key advantage of removing a great deal of conscious and unconscious biases that can affect your decision-making. With instructions to solely consider qualifications and ignore any personal information or cultural-linguistic identifiers, you promote a more merit-based selection process.
Example of AI Prompt:
"Analyze the following resumes and rank the candidates based on their qualifications for the [specific position]. Highlight any potential biases in the language used."
3. Generate targeted interview questions
Now you’ve got your AI-assisted shortlist, the logical next step is to run interviews with your top performers. Part of that is administrative — giving applications an automated appointment scheduler to find a time that suits you both. The most important section, however, is asking the right behavioral interview questions to get the best understanding of each individual.
There’s nothing scarier than a blank page, especially when you’ve got a to-do list as long as your arm. The right AI prompts for HR will throw up a generic list of technical and cultural if you’re feeling uninspired, and you can enter into a conversation to tweak and modify your questions until you’re happy from both a technical and cultural perspective.
This is one of the best uses of HR process automation — removing hard, time-consuming work while still keeping a close expert eye over the results.
Example of AI Prompt:
"Create a list of behavioral interview questions for a [specific role] that assess both technical skills and cultural fit."
4. Hone customized onboarding plans for new hires
So you’ve gone through your interviews and picked an ideal candidate — job done, right?
Not quite. For new employees to integrate quickly, you need an effective onboarding process. Smart use of AI prompts for HR can get you a draft for a tailor-made onboarding plan, complete with personalized training schedules, key contacts to meet, and the right documents and resources for their role.
Aside from the content, you can use HR process automation to write up digital checklists and schedule training sessions. This reduces the administrative load on the HR team but also promotes a better employee experience by providing a clear, structured introduction to the company.
Example of AI Prompt:
"Draft a comprehensive onboarding plan for new hires in the [specific department], including training schedules, key contacts, and necessary resources."
5. Design employee engagement surveys
You can’t claim to have a great employee experience without finding out how your workers feel. Employee experience platforms now leverage AI to generate customized surveys to measure satisfaction through both quantitative and qualitative questions.
The best AI tools for HR professionals will absorb your organizational goals and layer them over generally accepted best practices so the survey is relevant, targeted, and complete. They can even incorporate data from previous surveys to drill down into specific issues and monitor progress over time. When you’re ready to go, AI will automatically distribute your surveys, gather responses into your contact database, and give you actionable insights into employee sentiment.
Example of AI Prompt:
"Draft a comprehensive onboarding plan for new hires in the [specific department], including training schedules, key contacts, and necessary resources."
6. Automate performance review templates
Manual performance reviews can be time-consuming and inconsistent, but AI-powered employee experience platforms can simplify the process and give you more reliable data to work with.
AI automatically generates comprehensive templates with standardized evaluation criteria, feedback sections, and goal-setting strategies so each employee gets the same treatment. This reduces subjectivity and bias which is best on a personal level and for your company as a whole.
Instead of managers making decisions based on their gut feelings, you can use AI-powered HR tools to gather information from a range of sources including peer feedback, previous evaluation, task completion rates, and more to give a data-driven view of an employee’s performance. Now, you have the basis for an effective, personalized plan of action to help employees and the company as a whole grow.
Example of AI Prompt:
"Develop a performance review template that includes criteria for evaluation, feedback sections, and goal-setting strategies for employees."
7. Develop dynamic training programs
Training programs are rarely a simple task — and even less so when you’re far from an expert in the subject matter. Using specialized AI prompts for HR, you can design start-to-finish courses for niche skills and software that include objectives, learning outcomes, and evaluation methods.
A smart user of AI prompts for HR will tell their tools which learning objectives they need, why, and for who. Instead of spending days sifting through an extensive knowledge base, the AI will instantly pull together all the relevant modules (and none of the irrelevant ones) to create the most efficient development pathway.
These personalized courses can be used to remedy poor performance, but also to upskill top workers, giving them more responsibility and motivation while improving your company's output.
Example of AI Prompt:
"Outline a training program for [specific skill or software] that includes objectives, learning outcomes, and evaluation methods."
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8. Analyze exit interviews
Exit interviews can sometimes be an emotional experience, which makes it hard for HR professionals to garner the information they need to change things.
Simple AI prompts for HR can help you:
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Transcribe the audio from an exit interview
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Structure the content into coherent sections
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Provide insights into reasons behind the exit
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Cross-reference exit interviews to identify commonalities
Information is power, but with so much going on, it can be difficult to obtain. HR process automation gathers and sorts all that information on your behalf, allowing you to take decisive, data-driven action that sparks strategies to better retain your talent.
Example of AI Prompt:
"Summarize the key themes from the following exit interviews and provide recommendations for improving employee retention based on the feedback."
9. Draft effective HR policies
Drafting policies that keep you on the right side of the law while promoting business growth is a complex, time-consuming task — but one that can be significantly accelerated with AI prompts for HR.
Whether it’s remote work, diversity and inclusion, or employee behavioral expectations, the best AI tools for HR professionals will analyze industry standards and current regulations to write a policy that meets your organizational needs. By automating the process, you remove the risk of outdated information leaving you exposed and save yourself the time and stress of manually writing the document yourself.
As with all generative AI in HR, you can enter into a conversation and ask it to tailor policies, suggest improvements, and identify gaps. This not only leads to clearer rules and better compliance, but it breeds a much more enjoyable employee experience.
Example of AI Prompt:
"Draft a policy on [specific HR topic, e.g., remote work, diversity and inclusion] that aligns with current best practices and legal requirements."
10. Create personalized employee development plans
One of the leading HR technology trends for staff retention is to give each team member a personalized employee development plan. Include an employee’s career goals, skill set, and organizational needs into your AI prompts for HR to generate a customized roadmap. Development plans are a sure sign to employees that you’re invested in their progress, which is excellent for engagement.
Don’t just take the first draft you get back — work with the employees themselves to clarify short-term and long-term objectives. Next, ask the AI for relevant training programs and milestones to lay out an actionable pathway that you can follow and refer back to.
Example of AI Prompt:
"Create a personalized development plan for [employee name] that includes career goals, necessary training, and milestones for progress."
11. Devize a plan to integrate a self-help HR chatbot
You’re sure to be familiar with chatbots as a consumer, or you might even manage them as an element of your customer service. But by using this generative AI in HR, you can flip chatbots to handle common employee queries without occupying any human time.
First, upload detailed information such as vacation policy, guides on how to change personal details and public holidays. Employees then enter AI prompts for HR purposes and receive standardized answers from the chatbot or even enter into ongoing conversations to dig down into the details.
As well as freeing up your HR team for other tasks, these chatbots can handle multiple conversations at once. This way, your team gets the answers they need immediately instead of being delayed in a time-consuming ticketing system.
Example of AI Prompt:
"Propose a strategy for implementing an AI-powered chatbot in HR to handle common employee queries and streamline communication."
12. Data-driven decision making
While most of these AI prompts for HR focus on increasing efficiency, AI prompts for HR can also boost your accuracy too. Analyze vast amounts of employee data, from performance metrics to engagement levels, and uncover trends and patterns that are too difficult for the human eye to identify.
It’s no secret that the use of data has gone beyond a strategic advantage to now being a must-have. AI can uncover issues like rising turnover rates, skill gaps, or declining productivity. With insightful reports, you can make quick adjustments to resolve any problems.
More than that, AI analyzes performance and gives data-driven recommendations such as revised performance goals, training schedules, or employee engagement strategies that can improve your bottom line and company culture.
Example of AI Prompt:
"Analyze the following HR metrics and provide insights on trends, potential issues, and recommendations for improving workforce management."
Bitrix24: An all-in-one business platform immersed in AI capabilities
Any HR automation software comparison would tell you that AI-powered HR tools are the future — and that’s what we specialize in at Bitrix24.
Supporting HR, CRM, project management, communication, and collaboration features, we have a whole arsenal of AI and automation tools that boost productivity at every touchpoint of your business.
So, if you’re looking to shift the busy work to the machines and concentrate on growing your company, sign up for Bitrix24 today.
Organize your team's workload and collaboration in Bitrix24
Bitrix24 is a place where everyone can communicate, collaborate, and manage daily activities. Encourage teamwork now.
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FAQs
How can AI improve HR efficiency and decision-making?
AI can improve HR efficiency and decision-making by automating repetitive tasks like candidate screening, performance reviews, and data entry. It also supports decision-making, analyzing large datasets to provide insights into employee performance, engagement, and turnover, so you can make data-driven, strategic decisions more quickly and accurately.
What are the ethical considerations of using AI in HR processes?
The ethical considerations of using AI in HR processes include ensuring algorithms are free from bias to prevent discrimination, maintaining transparency in AI-driven decisions, and protecting employee privacy. It's essential to have safeguards in place to ensure fairness, especially in recruitment, promotion, and performance management processes, where biased outcomes could harm diversity efforts.
Which HR tasks can be effectively automated using current technology?
The HR tasks that can be effectively automated using current technology include
Automating these tasks saves time, reduces errors, and allows HR teams to focus on strategic activities like talent development and employee engagement.
